Lynn Recruitment

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HR Support Officer

18532-18532
  • £25,481(Pro-rata)
  • Part-Time Temporary

On behalf of our Client we are presenting an exciting opportunity for a HR Support Officer to join the staff of a Senior Leadership Team. The successful candidate will oversee the delivery of an efficient and effective HR function and will provide  support to the organisation, supporting the Senior Practitioners and Senior Leadership Team in relation to agreed HR matters.

  • You will assist with generalist HR matters including reviewing and developing policies and procedures
  • Providing advice in relation to employee performance, conduct and absence management
  • Provide confidential ad hoc advice and assistance to employees
  • Manage and maintain contracts, personnel files and other employee information
  • Support Senior Practitioners in the induction of new staff
  • Work closely with the Support Services Officer to prepare for new starts and role changes and to provide cover for each other 
  • Oversee recruitment 
  • Support the Training sub group
  • Assist with payroll administration
  • Support Senior Leadership Team:
  • Support the SLT through the CSSM by providing specialist HR advice 
  • Attend relevant team and programme meetings as necessary
  • Answer and handle all HR related queries promptly and accurately
  • Assist the CSSM with the development and maintenance of HR databases
  • Update and maintain HR administration and personnel files
  • Collate current staff records and statistical data

Recruitment

  • Coordinate recruitment processes and advise the Chairperson of the Recruitment panel of the procedure
  • Develop job descriptions 
  • Create and prepare advertisements
  • Support Senior Practitioners in the short listing process
  • Schedule and coordinate recruitment interviews as required and all associated administration
  • Interview candidates if required
  • Monitor equality issues within recruitment and produce reports for the CSSM and external bodies including the Equality Commission
  • Conduct reference checks on potential candidates
  • Conduct AccessNI checks on potential candidates

HR Advice

  • Provide administrative support in investigations for disciplinary/grievance; attending meetings and taking minutes as required
  • Assist in preparing reports as requested
  • HR Policies
  • Support the retention of the Investors in People standards
  • Support the implementation of a process for staff recognition
  • Develop policies and communicate to staff group
  • Develop and review relevant HR policies
  • HR Data Collection
  • Compile HR related data for the CSSM e.g. absence reports, appraisal data, job evaluation
  • Assist in administering payroll and maintaining records relating to staff 
  • Coordinate annual leave process and monitor entitlement
  • Set alerts for rechecking AccessNI/Security/refresher  
  • Special Duties
  • Periodically inputting statistical information regarding activity and providing information as required by management for funding returns

General Duties

  • Exercise strict confidentiality in administering HR services
  • Promote an ethos of equality and diversity as part of the culture of the organisation    
  • Assist in the organisation of Staff Away Days
  • Adhere to all office policies and procedures for the efficient and discrete operation of record keeping systems
  • Comply with all policies and procedures within the organisation
  • Undertake such other reasonable duties, commensurate with the post, as may be required

Essential Criteria

  • Minimum of 2 years’ experience within a HR support role
  • CIPD Certification or working towards such a qualification
  • High level of integrity and the ability to maintain confidentiality and discretion at all times
  • Excellent organisation skills, with the ability to work independently, under pressure and meet deadlines while maintaining strong attention to detail
  • Excellent knowledge of MS Office
  • Clear communication skills both written and oral
  • Experience of PAMS HR system

 

 

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